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Request time off

Tap start, then end - one calendar.
Dates
From
-
To
-
⌘↵ SUBMIT

Work from home

Tap start, then end - one calendar.
Dates
From
-
To
-
⌘↵ LOG

Edit personal details

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Home Address

Request blocked

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Cannot Request Time Off

Please address the following before submitting a leave request:

ADJUST LEAVE ALLOWANCE

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Employee Name
Current Allowance: 25
Adjustments (this year): 0
Total Available: 25
Positive number to add days, negative to remove days

Record lateness

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Lateness details

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Edit Employment Details

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Base annual leave entitlement for this employee
When disabled, leave requests for this employee are automatically approved (e.g., for executives).
If no manager is assigned and this is enabled, approval requests will go to HR admins.

Edit Tax & Banking

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This is sensitive information. All changes are logged for audit purposes.
For security, the current value is not shown. Enter a new value to update.

Review request

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Add Leave Type

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Leave Settings
Calendar Privacy

Add Public Holiday

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Select sites where this holiday applies. Leave empty for company-wide holidays.

Loading sites...

Employees from this country will see this holiday regardless of site

Add Weekend Working Day

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Must be a Saturday or Sunday

Only employees at this site will be affected

If this weekend day replaces a specific weekday, that weekday will become non-working for this entity. Must be a Monday–Friday.

Add Sick Leave Rule

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The entity this rule applies to (e.g., UK, Hungary)

Which leave type triggers documentation requirements

Days before documentation required (0 = always required)

Days after return to upload

If employee doesn't provide documentation, deduct days from this leave type (usually Annual Leave)

Example: If self-cert is 7 days and an employee is off sick for 10 days, they'll be required to upload a doctor's note within 5 days of returning.

Upload Sick Note

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Accepted formats: PDF, JPG, PNG, DOC, DOCX (max 10MB)

The date on the doctor's note (optional)

Once uploaded, the document will be stored securely and you'll be able to submit new leave requests.

Declare No Documentation

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Important: If you declare that you don't have documentation, the sick leave days may be deducted from your annual leave balance. Please provide a reason below.

Employee profile

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Leave history

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⚠ Deleting approved requests will restore days to balance

Log leave for employee

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Days to log: 0
Note: This leave will be logged as approved. The employee and their manager will be notified. For today or future dates, Out of Office will be set automatically if enabled.

Log wfh for employee

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Select the day(s) this employee will be working from home.

Working Days: 0
Note: WFH will be logged as approved. This will not set Out of Office on Teams or email.

Edit emergency contacts

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Primary Contact

Secondary Contact (Optional)

Edit compensation

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Tax Information

Salary history

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Adjust leave balance

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Current Balance

Document

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Sign document

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Document You Are Signing:
I hereby state that I have read the above document and agree to abide by the contents.
A signature will be generated below based on the name entered above
Auto generated
Draw manually
Your signature will appear here

Upload document

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Accepted: PDF, Word, JPEG, PNG. Max 10MB.
Employee will need to sign this document before they can request time off.

Upload policy document

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New employees matching the criteria will automatically receive this document when they activate their account.

Compliance report

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Add document category

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Enable for documents like visas, certifications, or contracts that expire.

Add department

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Short code for reports
#6B7280

Add job title

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Edit organisation details

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Used for approvals and org chart hierarchy
When disabled, leave requests are automatically approved (for executives/CEO).

Request training

Tap start, then end - one calendar.
Training dates
From
-
To
-
⌘↵ SUBMIT

Training request

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Mandatory training

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Add mandatory training

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Max: 150MB for videos, 20MB for documents. Accepted: MP4, PDF, DOC, PPT.

Completion report

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New Recruitment Request

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Recruitment Request Review

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Add Candidate

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Letter Template Editor

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Template Settings

Select sites where this template should be used. Leave empty + check "Default" for fallback.

Insert Variable

Drag into letter or click to insert at cursor

Employee Info

Employee Address

Employment

Dates

Salary Change Variables

Bonus Variables

Performance Review Variables

Disciplinary Variables

Recognition Variables

Company & Signatory

Entity Addresses

Insert specific entity details regardless of employee's site

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Quick Templates

Start typing your letter here...

Template preview

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Letter Preview

Variables replaced with sample data

Select a logo

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Insert Logo

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Loading saved logos...

Recommended: PNG with transparent background, max 500KB

Insert table

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Insert Table

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Insert image

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Insert Image

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Letter preview

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Letter Preview

Template: for

You can edit the letter content below before sending. Changes only affect this specific letter, not the template.

This letter will be logged and tracked in the employee's documents

Bradford Alert

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Add Performance Review

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Opens the letter template selector to create a formal review summary letter

Add Disciplinary Action

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Legal Protection: Document all disciplinary actions thoroughly. Include specific incidents, dates, and evidence. This creates a defensible record if the action is later challenged.

Especially important for PIPs - when will progress be reviewed?

Link this action to a related HR meeting (investigation, hearing, etc.)

Creates a formal warning/PIP letter for the employee's record

Add Bonus Payment

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Leave blank if payment date is not yet confirmed

Creates a formal bonus notification letter for the employee

Add Recognition

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Creates a formal recognition letter or certificate for the employee

Select Letter Template

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Choose a letter template to generate for this record. You'll be able to preview and edit before sending.

Schedule Return to Work Meeting

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Schedule Teams Meeting

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Teams
The HR Meeting Assistant will join, transcribe the conversation, and generate a summary. Supports English and Hungarian.
The transcript and summary will be saved to the employee's Log tab. You can choose whether to share it with the employee.

Complete Return to Work Meeting

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Understanding Bradford Factor

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The Formula

B = S² × D

Where:

Why It Matters

The formula squares the number of spells, which means frequent short-term absences result in a higher score than fewer longer absences with the same total days off.

Examples

Scenario Spells Days Score
10 single-day absences 10 10 1,000
5 two-day absences 5 10 250
1 ten-day absence 1 10 10

Threshold Levels

Normal (0-199) - No action required
Concern (200-499) - Monitor and informal discussion
Action (500-899) - Formal review required
Serious (900+) - HR intervention required

Edit Bradford Thresholds

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Rolling period over which absences are counted

Notification Settings